Brotherhood Meeting

October 30, 1961

The following document was transcribed from original Reference Document (318 kB).

Last updated May 6, 2009

The regular meeting about for Alpha Phi Omega was called to order by President Larry Popple on Monday evening, October 30, 1961 at 7 p.m.

The treasurer's report was given and we had $144.77 in our treasury as a gross.  We subsequently learned that only $1.77 was actually ours, but that we had about $30 outstanding.  A more comprehensive report was promised for the next meeting.

Committee Reports

Service Committee: the Service Committee chairman, Dick Haynes gave the following report.

October 19 there was a Service Committee meeting.

On October 20 the homecoming rally was set up - no expenses, no receipts.  We help the police direct the floats and traffic of the flow parade that evening.  Professor Tuttle procured 50 states which are not property of the fraternity.

October 21 we assisted with the Alumni Association tailgate picnic, however the report was incomplete.

Subject to approval of the Student Union Board will have a book exchange program each semester if passed by the membership.  Brother Haynes informed us that the details concerning the proposed project.  It was learned that we needed to secure the rooms, but the exchange itself would take place in early February, that all sales will be final, that books not claimed after a certain time limit would become the property of APO who would probably dispose of it in a charitable manner, handling charge of five cents in the selling charge of five cents would be exacted from the participants.

October 30 we held a freshman forum.  The purpose of the forum was to allow the freshman candidates to explain their qualifications to their class.  250 freshmen attended.

Volunteers were secured for a similar forum to be held the candidates who survived the primaries, to be held on November 2.  The suggestion was made that publicity be made earlier in the future for this sort of event.

The membership committee reported that pledges would be on November 13 and that the board would be on November 15.

Fellowship reported on the dance held in the previous Saturday which was not too well attended due to the last-minute complications. Chairman Mitchell presented his resignation as president of the committee to the Executive Board because he felt that the administration was hampering the effectiveness of his position.

Old Business

We were given a revised copy of the amendments to the Constitution and the bylaws were costs to consider them for purpose of discussion and voting on November 6. 

Special Business

A letter received from Jim Hurtle, an alumnus of Kappa Omicron, was read to the brotherhood by Dave Mitchell.

Next available meeting minutes

Motions presented to APO
October 30, 1961

• Motion I

That the Finance Committee divide and appropriate funds from the general fund to each individual committee as follows:


• Service Committee
• Publicity Committee
• Membership Committee
• Fellowship Committee
• Corresponding Secretary

That the Chapter Room Fund shall remain under the present resolution of May 15, 1961.

• Motion II
  1. That the above named committees should approximate their needs, either individually or as a group, prior to the semesters at these funds will be required; and submit this statement to the Finance Committee no later than November 15, fall semester for the following spring semester project; and April 15, spring semester for the following fall semester budget.
  2. That each subcommittee itemize its expenditures on proposed budget before presenting the budget to the finance committee.
• Motion III
  1. that the finance committee shall hold a joint meeting, after it has read viewed and each individual proposed budget, with the heads of the above named committees and go over their proposed budgets in order to disperse appropriate funds fairly and prevent duplication of efforts of purchasing committees.
  2. The disjoint meeting shall be held no later than December 4 and eighth death of the fall and spring semesters respectively.
• Motion IV

That the Finance Committee have the final say in all proposed budgets.

• Motion V

That all money in excess, after individual committee appropriations, be put into the general fund.  That additional chapter costs be paid for by the general fund with approval as it is set up in the bylaws.

• Motion VI

That committee chairman shall be acting treasurers of their committees, and that all expenditures of their committee must meet with their approval.

• Motion VII
  1. that funds be transferred among committees one approved by the Treasurer and Committee Chairman of those committees involved. 
  2. that money be transferred from the general fund to the committee fund to meet additional costs of said committees with the approval of the Treasurer and two active members.
  3. that no committee shall spend any part of the general fund without explicit approval of the Treasurer and two active members.

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